Step-by-Step Guide to Building a B2B Database from Scratch

       July 3, 2023

Step-by-Step Guide to Building a B2B Database from Scratch

       B2B marketing depends extensively on accumulating data. A good B2B database which is usually procured from a B2B data provider or collectively put together can help your business to understand your audience better and define a better marketing strategy, which will help you engage with your prospective clients and convert them into qualified leads. Conversions are guaranteed if you are reaching out to the right audience, and this will eventually help your company in revenue generation.

       Many companies, try and buy such lists from top B2B data providers but mostly miss out on opportunities to create their own B2B database. Some of the best B2B database providers, offer a guarantee of accuracy while dispensing their database, which is very critical to building your sales pipeline. However, in this article we will understand how we can effectively work towards creating our own B2B database as well as leveraging a B2B sales database to work for your company.

What is a B2B Database?

A Complete Guide to Creating a B2B Database

      Before going into the guide, let us first understand the true meaning of a B2B database and what it actually means from a business perspective. A simple answer would be it is a list of information about B2B businesses, who are looking for various types of products, solutions or services. A good B2B database is not just a mere email address but it will have complete information about the decision maker from any organization in any industry which might be critical for your sales team. A B2B database of all industries will have the following information: The name of the decision maker, his designation, his direct phone number or mobile number, his official email address, a physical address of his office. So, when you contact a B2B database provider, it is essential to ask for all this information from them. Additionally, if you are creating your own B2B database, build one which has all the relevant information.

A Comprehensive Guide to Building your B2B Database

A Complete Guide to Creating a B2B Database

Phase One – Understand your audience

       Understand who is your prospective customer, determine which industry they come from, without defining your target audience, it is impossible to build a good B2B contact database. So, before you start analyzing your ideal customer profile is essential. Chalk out the demographics, and create a target audience framework.

      It is all about research, when you are building a new list. Know your audience and know their business traits and structure your target campaign around this. This will greatly help you in getting a qualified database for your business.



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Phase Two – Determine the sourcing process

       Once you understand who your audience is, you can do one of two things that are available for you. You can either start building your own database or reach out to a reputed B2B database provider to buy the said list. This choice, is entirely dependent on your own preferences, consider the time available, budgets and resource allocation before making a decision in any direction. But, if you do decide to buy a B2B database, make sure you evaluate the service provider and analyze the database for accuracy before making the purchase

Phase Three – Segregate your audience

       You want to drive conversions then it is essential you segregate your prospective clients into different sections of your list. You need to focus on creating multiple lists in your B2B database based on each target groups preferences. By doing this, you will be able to engage with them better and address specific needs easily. This will help you generate different levels of interest in your products or services, which is critical in increasing your sales revenue.

Phase Four – Streamline your prospects

       Whatever might be the source of your leads, your B2B database should be precisely maintained and a seamless template should be followed. As mentioned earlier, the data should have name, designation, phone number, email address, location, source, and of course remarks on the efficacy of the lead.

       A well complied database is a boon to your business and will help you greatly in handling a large set of data and accessing any bit of information that you might need quickly. Also, a good structure can be easily integrated with your CRM and this will help all your departments in having easy access to critical leads at all times.

Things To Follow While Managing a B2B Database

       Stick to a standard – As mentioned at least a few times earlier, just a name and an email address is not reflective of a good B2B database. So, maintain a database with all the relevant information which is build on quality standards which will help you scale your marketing efforts.

       Monitor and update regularly – Managing a B2B database is an ongoing process and so is building the database. So, always check on the effectiveness of the database frequently and analyze for accuracy and validity of the information. This will help you weed out inactive email addresses, change of person in a particular designation or changed contact numbers. This will help your sales team to maintain and reach the right people always.

       Keep cultivating your database – Database is not a one-time thing. Keep growing the list. Add new information as and when it is available to make the list authentic as well as add new leads regularly to make the database all encompassing. Include new decision makers and give your marketing team a chance to reach out to new leads via their marketing strategies.

Best Practices to Build a B2B List that Generates Leads

A Complete Guide to Creating a B2B Database

      What’s the use of a B2B database which does not convert? Right, lets look at some useful tips which will help you build a B2B database which gives you maximum conversions

             Use your website to drive opt ins, to build your list. This will help you build a list of a targeted audience. Use call to actions to work for you

            Push quality content across your website, so that your audience remains engaged and when they do sign up, they know that they are doing so because they are interested in what you have to offer

            Get them to subscribe and make this option available throughout your content formats. This will drive up your list engagement

             Offer webinars, whitepapers, reports and content that will genuinely help alleviate some of the issues your prospects are facing. A database built on trust is surely going to give you conversions

            What ever might be your form of online engagement, make sure that you are giving as many touch points to your audience as possible. This can be via live chat, newsletter sign ups, report downloads.

How to Make Your B2B Database Leverage Your Marketing Efforts

A Complete Guide to Creating a B2B Database

      Follow these tips to help your marketing team, get the best out of your B2B database

             Focus on giving a seamless customer experience, stay relevant and concise. Every prospect who receives your email should feel like you are offering an individual experience to them.

             It is all about good content. Give your prospects value for their time and they will trust you. Make your content, speak for itself and bring quality content to your game.

            Do not forget to follow up. Building relationships takes time, so don’t just give up after sending one email or one response. Stay in touch and show that you have plenty of good things to offer to your prospects.

Consider These Things Before Buying Data from A B2B Database Provider

      You will come across plenty of 3rd party data providers, but not all of them will offer you authentic and usable data. So, if you have decided to buy your B2B database make sure to do the following before making the purchase.

             Do your due diligence – Research the B2B database provider, look for reviews and social mentions they might have received. Check the samples for validity.

             Build rapport – Communication with your vendor is important. Ask the right questions, get to know them and don’t hurry into the purchase.

            Look for comprehensiveness – The quality of a B2B database provider will show in the features of their database. Are they giving you only minimum information in the database or do they have a comprehensively informative database? Look for extra information, which is detailed.


A Complete Guide to Creating a B2B Database

      Building a B2B database should be fun and should not become tedious because for every marketing plan, you need a list and that list should have been created with care and that list should be nurtured. Concurrently, if you are pressed for time or allocating resources, then get in touch with some one like us. We have B2B databases from all industries and we will help you reach out to any prospect or customer from across the world.

       So, what are you waiting for? Reach out to us and let us help you build a quality B2B database for you which will not only help with your marketing efforts but will also help you improve your sales revenues and drive conversions!